Microsoft Outlook is the personal information storage, which contains Email messages, RSS feeds, Tasks, Calendar, Contacts, Journal Entries etc. All the Outlook information is stored in Personal Storage Table (PST) generally called as .pst file. One Outlook may contain multiple accounts with single database for all data. Data in PST files are stored using a fixed-block-based allocation scheme so that when files are added or removed, the mail client automatically adjusts the size of PST file. At any time, accidentally by the user or because of system utility the PST files might get corrupted or lost. Therefore, to avoid such situation where PST file becomes inaccessible, you must backup Outlook regularly. If you want to backup your Outlook information then you can go to File –> Import and Export –> Chose the action -> Chose the file type to import from-> Browse the file to import-> Export to a location and make your PST copy. If you have large file then you can go to the default location of the PST file, find the folder where the file is stored and copy it directly from there. General default location is:
C:\Users\Username\AppData\Local\Microsoft\Outlook
There are many scenarios when PST files backup is necessary. If you are upgrading your operating system, say from Windows XP to Windows 7 and you wish to migrate Outlook to newer operating system. At that time before migrating, it is important to have backup, so if something wrong happens in-between migration process like registry key corruption, Import and Export location error etc, backup will be helpful. Windows Outlook 2002 and older version limits the PST file size to 2 GB, and in case your PST files exceeds then you come across a message “Unable to expand the folder”. If you do not have a proper backup in this scenario, there is a possibility that your PST file get inaccessible. In case you store the PST files in network server, the network environment might not support the access of your PST file and you may end with the loss of your PST file. If your computer is attacked by viruses, PST files are exposed to frequent corruption. In this scenario you might have to format the computer’s hard drive resulting in Outlook loss. If you have a proper backup of your Outlook then it is well and good. Otherwise, you can take the help of good Outlook Backup software like Remo Outlook Backup and Migrate software.
Remo Outlook Backup and Migrate software is one of the strongest email backup & migration software using which you can backup & migrate Microsoft Outlook data very easily. Two backup options are available. You can make use of the Smart Email Backup option to take a backup of all Outlook data with a single click, or make use of the Backup option where you have to select the Outlook items for which you want to backup. This software schedules Backup on a daily, weekly or monthly basis. The demo version of this software is available free. This software also split and save backup archives on the basis of storage capacity of the destination location or storage media.